Foton.

Executive Assistant & Content Coordinator

Executive Assistant

Gelt

- Manage Rippling HR System
Oversee and maintain the integrity of our HR information system, Rippling.
Perform regular audits to ensure data accuracy.
Train employees on how to use the system and act as the first point of contact for system-related issues.
- Time Reporting and Hourly Reports
Ensure all employees accurately report their working hours in a timely manner.
Generate biweekly and monthly reports on employee hours for managerial review.
Ensure compliance with company policies.
- Employee Gift Purchasing
Select and purchase gifts for employees’ birthdays, anniversaries, and other special occasions.
Coordinate gift delivery to ensure timeliness and personalization.
- Company Culture Initiatives
Plan and execute monthly remote get-togethers to build a strong company culture.
Brainstorm and implement a variety of engaging activities and events.
- Weekly All Hands Meetings
Coordinate the logistics for the weekly all-hands meetings, including the agenda and any necessary technical setups.
Facilitate the meeting to ensure it runs smoothly and achieves its objectives.
- Recruiting Support
Assist with screening resumes and coordinating interviews.
Maintain candidate pipelines and generate periodic reports to track recruiting metrics.
- Onboarding and Offboarding
Lead the onboarding process for new hires, including orientation and initial training.
Facilitate offboarding activities such as exit interviews and asset retrieval.
Ensure smooth transitions for both incoming and outgoing staff.
- Policy Creation
Research and draft new company policies as needed.
Communicate policy changes to employees and ensure understanding and compliance.

People Operations Admin

Ourcart

-Assist in the recruitment process by coordinating interviews and adding candidates to software.
- Be the liaison between candidate and company.
- Purchase and coordinate presents for employees during special occasions and events.
- Develop and implement wellness programs and initiatives to promote employee health and wellbeing.
- Think strategically to help develop and maintain company culture.
- Create OKRs for each quarter to track and measure the success of wellness programs and employee engagement initiatives.
- Collaborate with other departments to ensure that wellness initiatives are aligned with the company's goals and values.
- Own Kissflow processes related to HR and employee wellness.
- Coordinate travel for managers and other employees.

HR and Welfare Manager

Nanoramic Laboratories

- Generate and present creative ideas to develop new eLearning platform. Serve as point person to develop effective content for "in-company" training. Introduce interesting and exciting avenues of learning by creating and editing videos, webpages, and all content related to eLearning courses through collaborating with subject matter experts.
- Produced compelling content by coordinating with variety of stakeholders.
- Optimized the personal and professional skillset of team by orchestrating in-person training sessions for external courses.  
- Assisted with onboarding on company culture statements and rituals. 
- Assisted with employee engagement activities and employee relations
- Contributed to drafting the certification for 100+ roles and responsibilities.

Learning and Development Associate

Training Content Producer

Upwork

As virtual support, I assisted the Head of Brand Marketing in boosting product/organizational awareness for the accomplishment of complex objectives. I attended meetings, took notes, assisted branding campaigns, and monitored calendaring processes. In harmony with these duties, I orchestrated team meetings to enhance communication among the team and deliver key information.

Key Accomplishments:

►Enhanced organizational growth through the provision of backup support to the Vice President of Marketing.
►Strengthened long-term working relationships with the team to increase profitability and reliability. 
►Recognized potential growth opportunities by participating in company-wide and team meetings.

Virtual Assistant

Facilici 

During my time at Facilici Inc, I delivered effective ideas for brochures and social media posts while collaborating with Facebook, Instagram Campaigns, and Google AdWords. Moreover, I prepared written communications, generated reports, and drafted detailed documents. To maximize customer satisfaction and retention, I located and resolved customer issues while adhering to regulatory requirements.


Key Accomplishments:

►Directed, mentored, hired, and coached team members to enhance overall productivity. 
►Strategized marketing project planning to deliver marketing campaigns for an organization.
►Streamlined and regulated online marketing processes by leading a team of two members.

Digital Marketing Manager

Orange Attitude

As an Account Director, I spearheaded various activities, such as creating content for online and offline marketing, defining key targets, and executing marketing campaigns. Also, I planned budgets and activities for account management in the company.


Key Accomplishments:

► Coordinated suitable business solutions for customers to increase business potential. 
►Leveraged a unique management style to achieve organizational and team objectives.
►Managed 20+ accounts and strengthened relationships with the company and customers.
►Directed a team of three people to improve efficiency and facilitate change.

Account Director

During my time at Orange Attitude, I effectively managed 11 accounts. For maximum organizational effectiveness, I established effective content for online and offline marketing plans. I engaged with the graphic design team to provide exceptional value to customers. I supervised activities related to social media, WordPress, Mautic, and email marketing campaigns.


Key Accomplishments:

►Generated monthly reports based on Google Analytics, Facebook, Instagram, and email campaigns to track overall performance.
►Spearheaded day-to-day management of customer's accounts within a particular business setting.
►Responded to clients’ queries and identified new business opportunities among existing customers.

Account Manager

Duty Free Americas

As an Administrative Assistant, I produced and delivered stocks and sales reports to all suppliers at six stores. Furthermore, I utilized a program, Visual Store for entering invoices directly into the stores. Successfully formulated long-term strategic planning, monitored routine tasks, and successfully distributed merchandise.


Key Accomplishments:

► Carried out multiple clerical tasks, such as clothes and accessories purchasing from brands like Tommy Hilfiger and Carters, entering all invoices, and monitoring purchase orders. 
► Responded to phone calls, greeted visitors, distributed mail, and prepared communications as a backup for the receptionist while serving as a Personal Assistant to the Manager.

Administrative Assistant

By acting as the face and voice of a company, I directly engaged with clients and suppliers via telephone and in-person sessions. I greeted visitors, handled incoming and outgoing correspondence, maintained files and records, performed data entry, maintained office calendars and schedules, and organized inventory.


Key Accomplishments:

►Achieved key objectives by offering unparalleled integrity, initiative, resourcefulness, consistency, and diligence.

Receptionist

With a background in People Operations and Learning and Development, I am passionate about helping organizations build and maintain a positive work culture that supports employee engagement and well-being. Whether it's through remote work arrangements or flexible scheduling, I believe in empowering individuals to achieve a healthy work-life balance that leads to personal and professional growth.

Some examples of my work include:

➢ Assisting with new hires' onboarding, ensuring that they were familiar with the company's culture statements and rituals.
➢ Contributed to employee engagement activities and employee relations, resulting in a positive workplace culture.
➢ Drafted and created over 100 roles and responsibilities for company employees, ensuring clarity and accountability.
➢ Created more than 200 eLearning courses, making learning accessible and engaging for employees.
➢ Organized office events to contribute to the company's culture, creating a positive and engaging work environment.

I'm highly motivated to work in a company that values a culture of collaboration, diversity, and innovation. 
I thrive in environments where employees are encouraged to bring their unique perspectives, creativity, and ideas to the table, and where there's a focus on creating a positive and inclusive workplace. 

I believe that a strong company culture leads to greater employee satisfaction and drives business success.

Valentina Nuñez San Martin

Millennium Software and Staffing

Onboarding Specialist

Managed office operations, including greeting and escorting guests, and receiving mail, and answering and directing all incoming calls, calendar management. 

Assisted with onboarding/offboarding activities with a high level of integrity and discretion in handling highly confidential business and personal information.

Act a general software administrator, maintaining the organization of groups and provisioning access.

Assisted with engagement activities for happy hours and coordinated company-wide meetings.

Troubleshooting unexpected IT-related issues.

Office Administrator

Folia Materials

Sourced and evaluated vendors for supplies and equipment. Updated face mask inventory file. 

Performed Quality Control of face mask products. Managed packing and shipping Shopify orders and sales samples, and provided support to customers. 

Updated existing SOP in regard to new face mask products. 

Supported the Engineering Team with updating project status information and keeping it up-to-date.

Gerosion

Supported research and development efforts to create new products for the geothermal industry. Collaborated with leadership team to identify relevant questions and determine best methods of collection. Conducted thorough research to identify information and answer multifaced questions. Summarized research results by preparing written reports, fact sheets, and tables.

Research Specialist

Close JSC “Severodonetsk Azot Association"

Evaluated contractors’ proposals for varied projects, including roofing, interior, equipment installation, electrical,
isolation, and others, to ensure accuracy of scope of work. 

Worked collaboratively and created relationships with a variety of stakeholders, such as project team members, subcontractors, vendors, and clients.

Estimation Engineer

-- I am a US Permanent Resident (current Green Card holder). -- 

People-oriented professional focusing on the process to deliver a successful result. A very well-organized person with excellent interpersonal and communication skills for delivering support to consultants and companies during the onboarding process. With a passion for helping others and making their lives a little easier. 

taplio

The Battle

Valentina Nuñez San Martin

Oleksandra Kovalova

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